Powerful Features for Modern Contractors

Everything you need to streamline your bidding process and win more contracts

AI-Powered Analysis

Smart Document Processing

Upload bid documents in any format and our AI extracts all critical information automatically.

  • Support for PDF, Word, and text files
  • Multi-document batch processing
  • Automatic text extraction and parsing
  • Handles documents up to 500 pages

Requirements Extraction

AI identifies and categorizes all project requirements, specifications, and deliverables.

  • Technical specifications detection
  • Compliance requirements flagging
  • Deliverables timeline mapping
  • Special certifications identification

Risk Analysis

Automatically identify potential risks, ambiguities, and red flags in bid documents.

  • Ambiguous requirement detection
  • Penalty clause identification
  • Hidden cost analysis
  • Compliance risk assessment

AI Chat Assistant

Get instant help from Claude or GPT-4 for pricing strategies and bid questions.

  • Context-aware conversations
  • Industry-specific expertise
  • Pricing strategy assistance
  • Custom prompt support

Project Management

Project Organization

Create and manage unlimited projects with comprehensive tracking and organization.

  • Custom project naming and descriptions
  • Customer information management
  • Status tracking (Draft to Sent)
  • Project templates for quick setup

Document Library

Centralized storage for all bid documents, templates, and generated responses.

  • Organized document categories
  • Version control and history
  • Quick search and filtering
  • Secure cloud storage

Status Tracking

Real-time visibility into the status of all your bids and projects.

  • Visual status indicators
  • Progress tracking
  • Deadline reminders
  • Activity history log

Customer Management

Store and manage customer information for quick access and personalized responses.

  • Contact information storage
  • Communication history
  • Customer preferences
  • Bid history tracking

Pricing & Bidding

Pricing Schema Builder

Create and manage multiple pricing strategies with AI-powered optimization.

  • Custom labor rate configuration
  • Material markup management
  • Overhead and profit calculations
  • Multiple schema templates

AI Pricing Assistant

Build pricing schemas with AI assistance for accurate, competitive bids.

  • AI-powered pricing help
  • Save and reuse schemas
  • Set active schemas
  • Guaranteed pricing in responses

Cost Breakdown

Generate detailed cost breakdowns for transparent and professional bid submissions.

  • Line-item cost details
  • Labor hour calculations
  • Material cost summaries
  • Tax and fee calculations

Schema Reusability

Save and reuse pricing schemas across multiple projects for consistency.

  • Template library
  • Quick schema switching
  • Version control
  • Schema comparison tools

Response Generation

Automated Response Creation

Generate complete, professional bid responses that address all requirements.

  • Executive summary generation
  • Technical approach documentation
  • Compliance matrix creation
  • Terms and conditions inclusion

AI-Powered Rebranding

Package responses in your company's voice with AI rebranding.

  • AI rewrites in your brand voice
  • Automatic logo integration
  • Custom instructions per package
  • Multiple format export

Response Management

Manage all your responses with history tracking and regeneration.

  • View response history
  • Mark as sent status
  • Regenerate responses
  • Delete responses

Package History

Track all packaged responses with download access.

  • View all packages
  • Format tracking
  • Download anytime
  • Special instructions saved

Integration & Export

Multiple Export Formats

Export your branded responses in various formats for any requirement.

  • PDF with logo and formatting
  • DOCX and DOC export
  • HTML for web viewing
  • Format preference settings

Push Notifications

Stay updated with push notifications on mobile devices.

  • Project status updates
  • Response completion alerts
  • Important reminders
  • Customizable preferences

Cross-Platform Access

Access SmartBidPro from any device, anywhere, anytime.

  • iOS native app
  • Android native app
  • Web browser access
  • Responsive design

Data Backup & Security

Your data is secure with automatic backups and enterprise-grade security.

  • Automatic daily backups
  • End-to-end encryption
  • GDPR compliance
  • Data export options

Branding & Voice

Brand Asset Upload

Upload your brand assets for consistent, professional responses.

  • Company logo management
  • Style guide upload
  • Brand templates
  • Asset-specific instructions

AI Voice Transformation

Our AI transforms responses to match your company's unique voice.

  • Analyzes your brand guidelines
  • Rewrites in your tone
  • Maintains consistency
  • Preserves technical accuracy

Packaging Instructions

Set general and specific instructions for how responses are packaged.

  • General packaging rules
  • Special instructions per package
  • Format preferences
  • Custom requirements

Professional Documents

Every document includes your branding for a professional appearance.

  • Logo in headers
  • Consistent formatting
  • Brand colors applied
  • Professional layouts

Ready to Transform Your Bidding Process?

Join thousands of contractors using SmartBidPro to win more contracts